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The Value of Hiring a Professional Property Management Team: Benefits and Pro Tips
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·7 min read

Property management companies act as a perfect intermediary between property owners and tenants. They provide a slew of valuable services that streamline the rental process, ensuring that your investment earns steady returns with as little disruption as possible. 

So, what exactly is their role? Primarily, a property management company handles the day-to-day operations of a rental property. These responsibilities range from attracting and vetting potential tenants, dealing with complaints and maintenance issues, and collecting rent, to handling lease terminations, and even evictions. Essentially, they are there to protect and grow your property investment, while you sit back and enjoy the rental income. 

Tenant Management 

One of the most complex aspects of property management is handling tenants, a task that property management companies are well equipped to handle. This involves not just finding quality rent-ready tenants, but also conducting necessary background checks, setting and collecting rent, handling tenant complaints, and resolving disputes. 

Maintenance and Repairs 

Maintenance of a property is an ongoing task with frequent obstacles. A property management company typically has a network of contractors, plumbers, electricians, and other handymen whom they can call upon whenever a tenant encounters an issue. Moreover, they also carry out regular property inspections to anticipate and address possible future issues. This is especially valuable in South Florida, where moisture and flooding are commonplace.

Legal Issues 

The property rental sector is governed by a plethora of laws and regulations. A professional property management company can help you navigate these legal intricacies, providing advice on fair housing laws, eviction rules, property conditions, and more. They often also have a legal team or contacts to deal with any legal issues that might arise. 

Financial Management 

Property management companies are also responsible for financial affairs related to your investment property. This extends to setting and collecting rent, managing the property's budget, and maintaining thorough financial records. Some companies even handle tax-related matters, ensuring property owners get the most out of their investment from a tax perspective.

When you employ the services of a property management company, your role switches from being a landlord to being an investor. You're free to focus on other areas of your life or make more investments, knowing that your rental property is in the hands of professionals.

Benefits of a Professional Property Manager

As a property investor, engaging the services of a professional property manager may initially seem like an unnecessary expenditure. However, the myriad of benefits that come with hiring one far outweighs the perceived cost. Here are some salient advantages: 

Experience and Expertise 

Professional property managers are well-versed in the housing market and rental landscape and have a deep understanding of landlord-tenant regulations. They are astutely trained to manage various aspects of the property business impeccably. From appropriate rent-setting to efficient tenant rental screening, their experience proves invaluable over time. Additionally, they possess a wide network of contacts, which can be beneficial in acquiring quality tenants or cost-effective repair services.

Efficient Rent Collection 

Enforcing timely rent collection can be a difficult task for a property investor who manages the property personally. With a professional property manager, rent collection becomes systematic and punctual, ensuring a steady cash flow. They will also handle late payments, eviction of non-paying tenants, and any ensuing legal matters - all of the ugly parts of being a landlord.

Lower Maintenance and Repair Costs 

Professional property managers are responsible for the upkeep of your rental property. They perform regular property inspections to detect maintenance issues early, reducing the risk of larger, more costly repairs. Because of their established relationships with maintenance workers and contractors, they can also help save on repair costs while ensuring quality work. Our network of contractors and repairmen in South Florida is vast - we’ve fostered connections with local businesses that give us low costs and priority service.

Lower Vacancy Rates 

Every vacant property is a missed income opportunity. Finding and securing quality tenants promptly is a key aspect of successful property management. Professional property managers have a broad marketing network and are skilled in attracting ideal tenants. They also design desirable rental advertisements, conduct viewings, and properly vet potential renters, all aimed at decreasing vacancy rates and increasing your revenue. 

Who should hire a property manager?

If you're questioning whether or not you need a property management company, it's important to assess your situation and needs objectively. Hiring a property management team can be highly beneficial for certain types of property investors and situations.

Strong candidates for utilizing property management services include:

  • Investors with multiple rental units: As the number of your rental units increases, so does the management workload. You might find it challenging to manage all the properties efficiently.
  • Non-resident property owners: If you own rental properties but do not live in the same area, a property manager can serve as your eyes and ears on the ground, taking care of matters you can't address remotely.
  • Investors with limited time or interest: Landlords who view rental properties purely as an investment and prefer not to get involved in the day-to-day management tasks, might find the cost of a property manager worth the hands-off approach it allows.
  • Alleviate stress or burden: Some people find managing properties stressful or burdensome. If you're in this category, a property manager can help ease the stress and allow you to enjoy your investment.

In contrast, if you're an investor who lives near their property, has plenty of free time to manage it, and enjoys doing the work involved in property maintenance and tenant relations, hiring a property manager might not be necessary for you.

Ultimately, the decision to hire a professional property management team is a personal one, directly dependent on your circumstances and your willingness to be involved in the nitty-gritty of property management. If you find yourself tired of handling the day-to-day of your properties, our South Florida property management team can take the weight off your shoulders.

Being a DIY Landlord: A Full-Time Commitment

Dealing with Tenants

Dealing with tenants can be one of the most challenging aspects of property management. Doing it all by yourself, without the buffer of a professional management team, means directly facing both the rewarding and challenging parts of tenant relationships. It can be awkward, inconvenient, and difficult to navigate.

On the positive side, handling tenant management allows you the opportunity to establish and nurture a close relationship with your tenants. You can directly address their concerns, build rapport, and work towards maintaining a positive atmosphere, particularly crucial in keeping long-term renters. 

However, there's a flip side to these direct interactions. You may encounter tenants who consistently default on rent, handle property recklessly, or are high maintenance with continuous demands. It's not easy to handle these situations face to face, and a buffer of a corporate management company can give all sides a bit of comfort.

Hiring Maintenance and Repairmen

Regular wear and tear of your property are unavoidable. Whether it's a leaking faucet, a cracked window, or a faulty electrical wire, there will always be something that needs fixing. You might be capable of handling minor repairs on your own. But when it comes to larger ones, that's where you'd need to hire professional repairmen. 

Take into account all the time you will need to spend sourcing these professionals, getting quotes, checking their references, and finally scheduling the work. It's a process that can eat up a lot of your precious time. Plus, the management of the repair project itself often means frequent site visits to ensure the work is being completed to your satisfaction. 

Moreover, maintaining a property isn’t just about addressing issues on an ad-hoc basis. It's about preventative maintenance too. Regular building checks, smoke detector tests, and furnace maintenance are just some of the routine tasks you'll need to schedule periodically. If neglected, these could lead to larger problems down the line. 

The Bottom line: Hiring maintenance and repairmen is a demanding task that requires time, effort, and a certain level of skill. Failure to manage this area properly not only creates dissatisfaction amongst your tenants but could also lead to greater financial and legal issues in the future.

How Much Does a Property Management Company Cost?

Let's look at some of the common fees: 

  • Management Costs: The primary fee that property managers levy is the management fee. This fee is typically calculated as a percentage of the rent collected. It compensates them for their time in overseeing the day-to-day management of the property.
  • Leasing Costs: Many property management companies charge a leasing fee, or 'tenant placement fee.' This fee is associated with showing the property, screening potential tenants, executing a lease agreement, and processing the move-in paperwork and rental payments.
  • Maintenance Costs: Another common fee is a maintenance or repair fee. This fee is charged for coordinating and handling repairs on your property. Some companies charge a flat rate, while others charge a percentage of the repair cost.
  • Eviction Costs: In the unfortunate circumstance that a tenant needs to be evicted, property managers often charge an eviction fee to cover the costs of filing official court documents and hiring a lawyer, if necessary.

While the cost may seem like an additional expense to your business, consider it an investment. The value that a proficient property management company brings in efficient management and peace of mind often outweighs the cost of their services.

Tropical Springs Realty

Tropical Springs Realty is South Florida’s go-to luxury real estate company. Since 1974, we’ve worked hard to evolve into one of the largest and most trusted providers for Florida’s home buyers. If you need help managing your rental property, our experts can guide you through the process and help you find a way to maximize earnings on your investments.